Aspect Software

 

Back-office software for Restaurateurs

 
 
 

Installing Aspect on a Networked Workstation

 

(Revised 04-12-2000)


 

This document describes the steps required to run Aspect Software from a networked workstation. It is assumed that you already have a copy of Aspect running on a file server and that the Aspect program is visible to the workstation on a networked drive. The following steps should be completed on the workstation.


 

Workstation Installation


1.

Create an Aspect folder on a drive that is local to the workstation.

 

a.

Load Windows Explorer by right-clicking on the Start button and selecting Explore.

 

b.

Highlight the C: drive in the left-hand pane of the explorer.

 

c.

Click on the File menu and select New and Folder

 

d.

A box will appear in the right-hand pane of the explorer with the words New Folder. Enter Aspect as the name of the folder and press Enter.

 

e.

Select File and Close to close Windows Explorer.


2.

Create an icon to load the program

 

a.

Minimize any running programs so that you can see the Windows desktop.

 

b.

Right-click anyplace on the desktop other than on an icon. When you right-click, you should see a pop-up menu.

 

c.

Select New and Shortcut from the pop-up menu.

 

d.

Press the Browse button and locate Endofday.exe on the server or enter the target manually. The target should be [Drive]:\Aspect\Endofday.exe where [Drive] is the drive letter of the server.

 

e.

Press the Next button.

 

f.

Enter Aspect Software as the name for the shortcut.

 

g.

Press the Finish button


3.

Modify the icon’s properties

 

a.

Right-click on the icon that you just created. When you right-click, you should see a pop-up menu.

 

b.

Select the Shortcut tab

 

c.

If you want passwords and POS import routines to be shared by both copies of Aspect, modify the target by adding a space and [Drive]:\aspect to the end of the existing target where [Drive] is the drive letter of the server. The text that you add at the end of the target should be identical to the beginning of the target itself. For example, your target might look like g:\aspect\endofday.exe g:\aspect.

 

d.

Change the Start In directory to [Drive]:\Aspect where [Drive] is the drive letter of the local drive on the workstation. Make sure to use the workstation’s drive, not the drive on the server.

 

e.

Press Ok to save your changes


4.

Load Aspect on the workstation

 

Double-click on the icon that you just created. The Aspect program should load without errors. If it does not, check the target that you entered. Make sure that the target points to Endofday.exe on the server. If you did not skip step 3C, make sure that there is a space between the target and the parameter that you added.


5.

Add your store to the store list on the workstation

 

a.

Click on the Settings menu in Aspect and select Store Settings.

 

b.

Press the green plus or the INS key on your keyboard to add a store.

 

c.

Enter the store name and a code for the store.

 

d.

In the Store Directory, enter the location of the store files as they appear on the server. Typically, this will be [Drive]:\Aspect\Store1 where [Drive] is the drive letter of the server. If you added the extra parameter in step 3c, the store directory should already be correct.

 

e.

Select the correct POS type from the drop-down list.

 

f.

The default values in the remainder of the fields should be correct. If you are unsure about any of these, open the store record on the server and set the values to match the record on the server.

 

g.

Press Ok to save the store. If the program asks whether or not you wish to create the store directory, answer No and check the directory that you entered for the Store Directory. The store directory that you enter should already exist on the server. Use Windows Explorer to browse the directories on the server if you are unsure about the location of the store directory.

 

h.

After pressing Ok, Aspect may prompt you to create routines used to import data from your point-of-sale system. If you added the extra parameter in step 3c, press Cancel to skip this step. Otherwise, if you want to be able to import from your POS on the workstation, press Next and continue through POS setup routine.


6.

Obtain a license for the networked copy of Aspect

 

Each copy of Aspect Software must be licensed individually. Before you can begin working with data for your store on the workstation, you will need to call Aspect Software at 800-454-3280 to obtain a license for the workstation copy.


7.

Test the workstation

 

After you have installed the workstation and obtained a license, make sure that you can access the data for your store from the server. Try selecting Sales / Edit Daily Sales to open a daily sales report. If you receive a message stating that sales reports have not been created, or if you receive an error message, you may not have entered the correct store directory. Select Settings / Store Settings and check the Store Directory that you entered when setting up the store. This directory must point to the directory on the server that contains the store files.