Aspect Software

 

Back-office software for Restaurateurs

 
 
 

File Descriptions

 

(Revised 04-25-2000)


 

The following table contains descriptions for the files located in the Aspect program directory. The column labeled “Created / Modified By” indicates the area of the program in which the file is created or modified.


 

File Name

Extension

Description

Created/Modified By

AINVNTRY

DLL

Program file Program file

N/A

ALABOR

DLL

Program file

N/A

ASALES

DLL

Program file

N/A

ASPECT

DLL

Program file

N/A

ASYS

DLL

Program file

N/A

BC30RTL

DLL

Program file

N/A

BWCC

DLL

Program file

N/A

COMMDLG

DLL

Program file

N/A

OWL31

DLL

Program file

N/A

TCLASS31

DLL

Program file

N/A

GETSTART

DOC

Getting started documentation – (Word document)

N/A

ADDRBK

DTA

Address book records

File / Address Book

DEFAULT

DTA

Contains miscellaneous default dates & file names based on the last values entered

N/A

LAUNCH

DTA

Application records – contains information used to launch batch routines and other programs from the Action menu

Settings / Applications

OMSYS

DTA

Miscellaneous system settings

Settings / System Settings

PAYROLL

DTA

Miscellaneous payroll settings

Settings / Payroll Setup / Payroll Settings

POSDEF

DTA

POS definition records – used to define point-of-sale import routines

Settings / POS Definitions

POSFIELD

DTA

POS definition records – used to define point-of-sale import routines

Settings / POS Definitions

POSFILE

DTA

POS definition records – used to define point-of-sale import routines

Settings / POS Definitions

PRINT

DTA

Current printer settings

File / Printer Setup

WINPASS

DTA

List of password protected routines

Settings / Passwords / Protected Routines

STORES

DTA

Store records

Settings / Edit Stores

USERPASS

DTA

User passwords

Settings / Passwords / User Passwords

COMPRESS

EXE

Window utility used to compress files when creating installation disks

File / Create Installation Disks

ENDOFDAY

EXE

Program file

N/A

SETUP

EXE

Installation program used when creating installation disks

File / Create Installation Disks

ASPECTW

HLP

Help File

Help / Contents

EODLOG

TXT

Activity log used to record user activity

File / View Activity Log

SLFORMAT

TXT

Text file used to define the layout of the daily sales report. May be edited using a text editor to add additional layouts.

Settings / Sales Setup / Sales Print Format


 

The following table contains descriptions for the files located in each store directory. The column labeled “Created / Modified By” indicates the area of the program in which the file is created or modified.


 

File Name

Extension

Description

Created/Modified By

mm-dd-yy

CNT

Contains perpetual inventory levels for a given day and any actual counts entered for the day

Inventory / Edit Inventory Count

EMPLOYEE

DEF

Employee records

Payroll / Edit Employee Records

ACCTPYBL

DTA

Invoice header records – contains the vendor name, invoice number, amount, etc. Invoice details are stored in mm-dd-yy.dtl.

Inventory / Edit Invoices

COUNTGRP

DTA

Count group names

Settings / Inventory Setup / Count Groups

DLYLABOR

DTA

Daily labor header records – contains labor totals for each day imported from the point-of-sale system

Payroll / Edit Daily Labor

INGR

DTA

Inventory item records

Inventory / Edit Inventory Items

INGRGRP

DTA

Inventory group records

Settings / Inventory Setup / Inventory Groups

JOBDEF

DTA

Job code records

Settings / Payroll Setup / Job Codes

RECIPE

DTA

Menu item records

Inventory / Edit Recipes

RECPGRP

DTA

Menu item groups

Settings / Inventory Setup / Recipe Groups

RECPINGR

DTA

Recipe ingredients for all menu items

Inventory / Edit Recipes

SALEyyyy

DTA

Daily sales information

Sales / Edit Daily Sales

SALEFMT

DTA

Contains the layout of the daily sales input screen

Settings / Sales Setup / Sales Input Format

SALESDEF

DTA

Sales record definition

Settings / Sales Setup / Sales Record Format

SCHDEPT

DTA

Schedule position records

Settings / Payroll Setup / Schedule Positions

SCHEDULE

DTA

Daily schedule totals – daily header records containing labor totals for schedules entered

Payroll / Edit Weekly Schedule

SCHNAME

DTA

Schedule names

Settings / Payroll Setup / Schedule Names

SLCUSDEF

DTA

Custom sales input layouts

Settings / Sales Setup / Custom Input Formats

SLCUSTOM

DTA

Custom sales input layouts

Settings / Sales Setup / Custom Input Formats

SLFILE

DTA

List of point-of-sale files containing sales figures to be imported

Settings / Sales Setup / Sales Record Format

SLOPTION

DTA

Contains formatting information for the printed daily sales report

Settings / Sales Setup / Sales Print Format

VENDORS

DTA

Vendor records

Settings / Inventory Setup / Vendors

mm-dd-yy

DTL

Daily schedule entries

Payroll / Edit Weekly Schedule

*

FMT

Format files containing pre-defined and user-defined display formats.

Edit / Display Options (from any open window)

mm-dd-yy

LBR

Detailed daily labor information – contains clock in/out, rate and sales information for each employee

Payroll / Edit Daily Labor (open selected day)

mm-dd-yy

MIX

Daily sales mix information

Inventory / Edit Sales Mix

*

NDX

Index files used to improve the efficiency of sort routines. These files can be freely deleted. They will be recreated.

N/A

mm-dd-yy

PAY

Daily invoice details – invoice line items

Inventory / Edit Invoices (open selected invoice)

mm-dd-yy

USG

Daily legitimate usage for each inventory item

N/A


 

Updating Files from a Master System

 

The following groups of files may be copied from a master set of files in order to update sales reports, inventory information and passwords at the store level:


 

Sales Reports

 

To update sales reports at the store level, the following files should be copied to the Store1 directory:


 

File Name

Description

Salefmt.dta

Sales input format

Salesdef.dta

Sales record definition

Slcusdef.dta

Custom input boxes

Slcustom.dta

Custom input boxes

Slsumm.fmt

Sales summary display formats

Slfile.dta

List of sales import files


 

Note: This procedure will only work if the POS configuration of departments, categories, comps, discounts and tenders and payment types at the store is identical to the configuration used to create the master files.


 

Inventory

 

To update inventory items and recipes at the store level, the following files should be copied to the Store1 directory:


 

File Name

Description

Ingrgrp.dta

Inventory groups

Ingr.dta

Inventory items

Recpgrp.dta

Recipe groups

Recipe.dta

Recipe header records

Recpingr.dta

Recipe ingredients

Countgrp.dta

Count groups

Vendors.dta

Vendors


 

Note: This procedure will only work if the POS menu item file at the store is identical to the one used to create the master files. That is, the menu numbers on both systems must be identical.


 

Passwords

 

To update passwords and protected routines at the store level, the following files should be copied to the program directory:


 

File Name

Description

Winpass.dta

Protected routines

Userpass.dta

User names and passwords